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SPD Assigned Counsel Division Travel Time Reporting Rules

Please see Wis. Stats. 977.08(4m)(c) & (d)

When does the SPD pay travel time?

The Wisconsin State Public Defender pays attorneys $25/hour for travel time if:

1)      any portion of the trip is outside the county in which the attorney's principal office is located; or

2)      to be eligible for in-county travel time, the trip requires traveling a distance of more than 30 miles, one way, from the attorney's principal office.

Does the SPD pay mileage in addition to travel time?

Yes—provided the total miles claimed (See examples below) are itemized within the time slip.

Time slips that do not include itemized mileage will not be reimbursed for mileage claims.


How should I itemize mileage on my time slip?

     IN-COUNTY MILEAGE should be entered on the time slip with the event for which it was incurred, indicating office to location and mileage.

Example:  Mileage from Milwaukee Office to Milwaukee County Courthouse

Time Slip Detail

Date

Detail Type

Detail

Hours

5/24/2019

Non-Evidentiary Hearing

8:30am Return on Warrant-Office to Court; RT 4 mi 

0.5

 

        OUT OF COUNTY Travel and Mileage:

   Single Stop Trip (Point A to Point B to Point A)

The following information must be included in the time slip entry:

1.       Departure/Court Time

2.       Departure City

3.       Destination City

4.       One way(OW)/Round Trip(RT)

5.       Miles

 

Example:  Madison Office to Waupun to visit client

Time Slip Detail

Date

Detail Type

Detail

Hours

1/10/2019

Travel To/From-Explain

9am Madison Office/Waupun; RT 116 mi

2.25

 

      Multi-Stop Trip (Point A to Point B to Point C to Point A)

The following information must be included in the time slip entry:

1.       Departure/Court Time (first leg only)

2.       Departure City (each leg)

3.       Destination City (each leg)

4.       Client Name (each leg)

5.       Total Miles

 

Example:  Round-Trip from Madison Office to Waupun to see Client A then to Redgranite to see Client B then to Madison office 

Time Slip Detail

Date

Detail Type

Detail

Hours

5/31/2019

Travel To/From-Explain

10am Madison/Waupun/Client Name; Waupun/Redgranite/Client Name; Redgranite/Madison; 206 mi

4

 

What if my travel does not begin at the principal office?

If the attorney begins the trip at some point other than their principal office, the attorney must provide the reason for leaving from the alternate point so as to justify the expense.

Example:  Office in Madison - live in Cambridge - client in Jail in Jefferson County - 8:30 Court in Jefferson County

Time Slip Detail

Date

Detail Type

Detail

Hours

1/11/2019

Travel To/From-Explain

7am Cambridge Home/Jefferson Jail/Jefferson Court 8:30am/Madison Office; RT 44 mi 

1.5

 

How do I report mileage/out-of-county travel time if I am seeing multiple SPD clients at one stop?

Enter all mileage and out-of-county travel time on one invoice (attorneys can choose which invoice.) Do not split the travel between clients or (if a client has more than one case) between cases for one client.

Example:  Out-of-County - Madison Office to Waupun to see three clients

Time Slip Detail

Date

Detail Type

Detail

Hours

6/4/2019

Travel To/From-Explain

9am Madison/Waupun/Client A, Client B and Client C; 125 mi

2.25

 

 

Example:  In-County - Office to Court/Jail to see three clients

Time Slip Detail

Date

Detail Type

Detail

Hours

6/25/2019

Non-Evidentiary Hearing

10am Office to Court for Client A, Client B and Jail for Client C;12 mi

1.75

 

How do Auditors verify mileage?

Auditors use Google maps to verify reported mileage and reasonable travel time. If a trip takes longer than expected (bad weather, construction, etc.) the attorney should indicate the reason on the time slip.

Example:  Madison Office to Waupun during a weather event

Time Slip Detail

Date

Detail Type

Detail

Hours

12/1/2019

Travel To/From-Explain

9am Madison/Waupun; RT 116 mi (icy road conditions)

3.5